Cookie Policy

1. Scope

This Policy applies to all Projetly products, services, websites, and apps, except for those with separate privacy policies. It explains what Personal Data we collect when you use our services, how we use it, and how you can control your information.

2. Definitions

• Controller: The party that determines the purposes and means of processing Personal Data.

• End-User: Any person or entity who interacts with a Projetly Subscriber using our services.

• Personal Data: Information that identifies or can be used to identify a natural person.

• Services: The services offered by Projetly through our collaborative customer onboarding platform.

• Subscriber: A person or entity who has signed up for our services.

• Website(s): The websites that Projetly operates.

3. How We Collect Your Data

We collect most of your data directly when you:

• Sign up for our services.Use our website (cookies may collect data).

• Submit web forms or use interactive features on our website.

• Request customer support or communicate with us.

• Use our services (device type and operating system version are collected).

We may also receive your data indirectly from:

• Third-party sources with your consent or if legally permitted.

• Authorized third-party services (name, email, profile picture, etc.).

• Social media features and widgets on our website are governed by the privacy policies of the respective companies that provide them.

You should review their privacy settings to understand how they send information to Projetly.

3.1. Google API Data Usage and Disclosure

Projetly enables Users to integrate Google services, including Google Workspace and Gmail, to support workflow automation, collaboration, productivity features, and Sales Deals Rooms. Google user data is accessed only after explicit authorization by the User and only for the specific features explicitly enabled by the User. 

Projetly’s use of information received from Google APIs fully complies with the Google API Services User Data Policy, including the Limited Use requirements. 

• Basic account information such as name and email address: Used to authenticate the Google integration, verify the user’s identity, and associate Gmail access with the user’s Projetly account.

• Gmail messages and metadata such as subject, sender, and timestamps when Gmail integration is enabled: Used to allow users to view, organize, and search email conversations within user initiated onboarding workflows, project workspaces, and Sales Deals Rooms.

• Gmail attachments: Used to enable users to view, reference, and share attachments as part of onboarding workflows, project collaboration, and Sales Deals Rooms explicitly initiated by the user.

• Google Calendar event data including event titles, times, participants, and descriptions when Calendar integration is enabled: Used to allow users to view, create, update, and sync calendar events explicitly initiated by the user and related to onboarding tasks, project milestones, meetings, and Sales Deals Rooms scheduling.

• Google sourced user content including emails, metadata, and attachments selected by the user: Used solely to process and present user content to deliver user requested functionality, including workflow execution, deal collaboration, and customer support when explicitly requested by the user.

3.2. Limited Use and Data Protection Commitments

• Projetly processes Google user data and User Content only to provide or improve user-facing features explicitly requested by the User. 

• Projetly does not use Google user data or User Content for advertising, marketing, profiling, or resale. 

• Projetly does not allow human access to Google user data or User Content except: 

• With the User’s explicit consent 

• For security, abuse prevention, or incident response 

• To comply with applicable laws or legal requests 

• To provide customer support when explicitly requested by the User 

• Google user data is not shared with third parties, except where necessary to deliver the requested functionality or comply with legal obligations. 

• Access to Google data is limited to the minimum required OAuth scopes and retained only for as long as necessary to provide the enabled features. 

• Users may revoke Google integration access at any time through their Google Account settings or their Projetly account settings.  

3.3. User Control and Consent 

Google integrations in Projetly are optional and require explicit authorization by the User through Google’s OAuth consent flow. Projetly accesses Google data only after the User grants permission and only for the features explicitly enabled by the User. 

Users may revoke Projetly’s access to Google services at any time by: 

• Managing connected apps in their Google Account settings, or 

• Disconnecting the Google integration within their Projetly account settings 

• Revoking access will immediately stop Projetly’s ability to access Google data and may limit or disable features that depend on Google integration, such as email workflows, calendar synchronization, or deal scheduling. 

Google Data Retention 

Projetly retains Google sourced data only for as long as necessary to provide the requested services or until the integration is disconnected. Upon disconnection, access to Google data is terminated, and any retained data is deleted or anonymized unless retention is required by applicable law. 

4. Processing Your Data

We use your Personal Data for various purposes, including:  

• Providing access to our website and services.   

• Improving our website and services.  

• Processing payments.  

• Providing onboarding, customer success, customer service, and support. 

• Marketing and advertising activities unrelated to Google user data, in compliance with applicable laws. 

• Performing website and service analytics. 

• Investigating and preventing fraud, unauthorized access, and other illegal activities. 

• Personalize your experience with our website and services. 

• Completing a merger, acquisition, or 

5. Legal Basis for Processing (UK and EEA)

If you are in the UK or EEA, our legal basis for collecting and using your Personal Data depends on the specific data and context. We will only collect data:

• To fulfill a contract with you.

• When processing is in our legitimate interests and not overridden by your data protection interests.

• When we have your consent.

• You can withdraw your consent at any time.

• Contact us using the details below if you have questions about the legal basis for processing your data.

6. Sharing Your Data

We share your Personal Data with:

• Group companies and third-party service providers to offer our services or send service information.

• Credit reference agencies to prevent fraudulent purchases (for Subscribers).

• Third-party service providers who host, maintain, and back up our infrastructure.

• Third-party providers for marketing purposes (in compliance with applicable laws).

• Public authorities or legal processes when required by law.

• To investigate and prevent illegal activities or protect the rights of Projetly.

7. International Transfers

We may process your Personal Data in the USA and other countries. If you are in the UK or the EEA, we ensure adequate protection for your data transfers, including the use of standard contractual clauses approved by the European Commission.

8. Data Retention

We retain your Personal Data for as long as necessary for a legitimate business purpose. We will delete or anonymize your data when it is no longer needed. You can also request access to, correction of, or deletion of your Personal Data.

9. Security of Your Data

We use appropriate security measures to protect your Personal Data. If you have any questions about data security, please contact us.

10. Your Rights (EEA, UK, and Switzerland)

If you are in the EEA, UK, or Switzerland, you have the following rights:

• Access, correct, update, or delete your Personal Data.

• Object to processing your Personal Data or restrict its processing.

• Request portability of your Personal Data.Opt-out of marketing communications.

• Withdraw your consent (processing based on consent).

• Complain to a data protection authority.

  Contact us at admin@projetly.ai to exercise your data protection rights.

11. Children's Privacy

Projetly recognizes the importance of protecting children’s privacy. We do not knowingly collect Personal Data from children under 18. If you are a parent or guardian and believe your child has provided us with Personal Data, please contact us at [email protected] We will take steps to delete the information from our systems.

12. Cookies

We use cookies to collect information about your use of our website. Cookies are small data
files that are placed on your computer or device.

12.1 Types of Cookies

Essential Cookies: Required for core website functionality (security, network management, accessibility). You cannot opt out of these cookies, but you can disable them by changing your browser settings (which may affect website functionality).Analytics, Customization, and

Advertising Cookies:We use cookies to improve our website by collecting information on how you use it (anonymously).We also use cookies to personalize your experience and deliver relevant advertising.For a full list of cookies used by Projetly and their purposes, please see the Cookie Table below.

12.2 Cookie Table

• Cookie name: lang

Set by: projetly.io

Purpose: Stores the user’s language preference

Category: Functional

Retention: Session

• Cookie name: mp_*

Set by: Mixpanel

Purpose: Collects anonymized analytics about user interactions and feature usage

Category: Analytics

Retention: Up to 2 years

Users can manage or disable cookies through their browser settings. Please note that disabling certain cookies may limit functionality or affect analytics accuracy. 

You can find more information about cookies at https://www.aboutcookies.org/. 

13. Notice to End-Users and Other Exclusions

Projetly services are intended for businesses. If you access our services through a Projetly Subscriber, that Subscriber is the Controller of your data. Contact them for data privacy questions or requests. We are not responsible for the privacy practices of our Subscribers, which may differ from this Policy. Subscribers are responsible for establishing policies and ensuring compliance with all applicable laws and regulations regarding personal information collected when end users use our services.  

We collect information under our Subscribers and have no direct relationship with individuals whose data we process. This Policy does not apply to information collected when you register an account or use features requiring registration or authentication on our services.  

Our website and services may contain links to other websites. These websites have separate privacy policies, which we encourage you to review to understand their data practices. 

14. Miscellaneous

We regularly review this Policy and may update it at any time. We will notify you of any material changes.If you have any questions about this Policy, please contact us at admin@projetly.ai